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Accounts Payable
The DMS Accounts Payable application provides tools for ultimate control over accounts payable processes, improving productivity and maximizing cash flow. It is based on an open item, offsetting entry accounting system which maintains current and accurate amounts due and future amounts owed. The Accounts Payable application facilitates the management and analysis of vendor accounts, invoice and check processing, purchase order vouchers, use tax and cash projections. A Bank Reconciliation module allows correlation of bank account transactions with Accounts Payable transactions.

Accounts Payable information is tightly integrated with General Ledger, Purchasing and other DMS modules for a comprehensive financial management resource. Extensive search capabilities provide easy access to specific records. Online inquiries put critical information at your fingertips. Flexible reporting functions provide access to detailed transaction information and summary analyses.


The Accounts Payable application incorporates the following features:

Flexible Accounts Payable record definition

  • Multiple months
  • Due date/discount
  • Multiple departments (inventory purchases, expenses, etc.)
Complete management and analysis of vendor accounts
  • Name, address and contact information
  • Locate vendor accounts by account number, name or portion of name
Management and reconciliation of bank accounts and transactions
  • Maintain bank accounts
  • Enter/edit bank statement
  • Clear balanced bank statement
Integration with other system components for consistency, accuracy and ease of entry
  • Distribute to multiple General Ledger accounts
  • Purchase order interface
Supports electronic data interchange (EDI) for vendor and bank interface

Simplified check processing
  • Print checks automatically
  • Print multiple checks per vendor in same run
  • Select by vendor, due date, voucher, department, company/location
  • Process handwritten checks
  • Process voided vouchers/checks
  • Online check void reinstates original invoices
Simplified invoice processing
  • Select invoices by due date or vendor
  • Process recurring invoices
  • Process partial payments
  • Simple invoice change/void process
End of month and end of year processing

Extensive online inquiry and reporting
  • Online batch total information for balancing
  • Accounts payable history
  • Month- and year-to-date purchases
  • Selective purchases
  • Accounts payable cash projections
  • Vendors and suppliers
  • Bank account information
  • Outstanding checks
  • Vendor labels
  • Unused vendor numbers
  • Aged analysis
  • Recurring entries
  • Division balances
  • Use tax report
  • Cash requirements and due dates
  • Due date summary
  • Print 1099s
  • Open payables
  • Detail history
  • Bank reconciliation report